Everyone
has been working hard locally to prepare for transforming the way we volunteer
at Scouts, underpinned by new digital tools to help us do this. We’re pleased
to now announce the dates that we’ll go-live with the new digital tools and
adopt our new ways of volunteering.
Go Live Dates
- Early Adopter
Counties/Areas/Regions will transition to the new ways of volunteering and
start using the new digital tools from 21 November.
- All
other Counties/Area/Regions will transition to the new ways of
volunteering and start using the new digital tools from 28 November.
From each
‘Go-Live’ date there will be a phased approach to roll out the access to the
new digital tools over the following seven days. Not all roles will get access
straight away.
Early Adopter Counties are:
Berkshire, Coventry, Dorset, Greater London Middlesex West, Guernsey, Clwyd,
Humberside, South East Scotland and West Yorkshire.
Compass Going Offline
- To migrate your data across
from Compass to the new digital system we’ll need to take Compass offline.
- Compass
will go offline for everyone and be unavailable from 7 November.
While Compass is offline, some processes will
have interim arrangements to help you carry on with some essential tasks until
you have access to the new digital tools.
Read the
guidance to understand how to do things while Compass is offline.
Over the next eight weeks, the content on
scouts.org.uk will start to be updated to reflect the new processes and ways of
volunteering to be adopted from Go-Live.
Final Actions to Take
- It’s really important that you
have a unique and personal email address recorded on Compass, without this
you won’t have a username for the new digital system. Read our
guidance pages for more detail on how to record email addresses
on Compass.
Make sure you and your team are ready for our
new ways of volunteering. Read our
Ready for Change webpages
to find out more about key actions like what team/role you’ll have, what
learning you’ll need to do and how to make sure your data will be accurate in
the new system.
Training and Support
- From the end of October, we’ll
be running online training sessions for all members to familiarise
themselves with the new digital tools. Sign up for
some introductory training on the tools. There will also be
additional training sessions for Lead Volunteers and Team Leaders.
- During
the training, we’ll also share online user guides to help you.
There are also Go-Live Support Teams in each
County/Area/Region who are doing additional training. They’ll be on hand to
help you get to grips with our new ways of volunteering and the new digital
tools.
New Ways of Volunteering
- We will share the Autumn 2024
edition of POR in the November all member email to allow time for
familiarisation.
- This
edition of POR will take effect from the Go-Live date for your
County/Area/Region stated in this email. The current edition of POR
remains live until that date.
Over the next eight weeks, the content on
scouts.org.uk will start to be updated to reflect the new processes and ways of
volunteering to be adopted from Go-Live.
New Digital Tools
Our
new digital tools will replace the features in Compass and introduce many more.
From managing learning, and attracting volunteers, there are many new features
coming with the tools. Watch the video below to get to know the new digital
system.
It's exciting that we’re in the
final stages of getting ready for Go-Live. Thank you for everything you are
doing locally to get ready to transform volunteering in your area and
transition to the new digital tools.
Best wishes,
Paul Fix
Programme
Sponsor
Volunteer
Experience Programme
Lara Burns
Chief Digital Officer
Scouts
